Information for authors
The Archives of Hellenic Medicine is the official scientific journal of the Athens Medical Society. The requirements stated below are in accordance with the International Committee of the Medical Journal Editors (Uniform Requirements for Manuscripts Submitted to Biomedical Journals, 1997). The Journal publishes the following types of articles.
- Editorials. Short articles containing 500–1000 words, on current and/or controversial topics, written by experts on the field, after invitation by the Editorial Board. Editorials should contain no more than ten references.
- Reviews. Overviews of recent advances on contemporary medical issues, preferably of wide clinical interest or presenting conclusions based on research done by the authors themselves. A review article should not be submitted by more than two authors and it is advisable not to contain more than 10,000 words and 100 references. The Editorial Board retains the right to ask the authors to reduce the length of such articles which could then be published as brief reviews.
- Research articles. Previously unpublished clinical or experimental studies.
- Case reports. Uncommon disease cases, application of new diagnostic criteria or novel successful therapeutic techniques.
- General articles. Topics on Health Sciences of broad medical interest.
- Brief communications. The Editorial Board could ask the authors to reduce the length of research articles and case reports submitted and publish them as brief articles. Manuscripts that are intended to be published as brief articles can also be submitted. They should contain no more than 1500 words and up to 15 references.
- Educational articles. Thorough presentation of medical topics written in a didactic way.
- Round tables, clinicopathological conferences, seminars, symposia. Submitted by the organizers. The approval of the Society's Advisory Board is required when the length of the materia exceeds the space of one issue.
- Letters to the Editor. Preliminary reports on research studies, drug side-effects, comments, etc. They should not contain more than 500 words and 5 references. Letters commenting on published articles are sent to the authors for reply.
- Scientific news. In addition to the news published by the Editorial Board, book reviews, congresses reports, the scientific activities of medical societies, etc. are accepted for publication.
Written permission from the Editor required to reprint any kind material published in the Archives of Hellenic Medicine.
Three full copies are required to be sent to:
Archives of Hellenic Medicine
Athens Medical Society
23, Maeandrou street
GR-115 28 Athens, Greece
The submitted manuscripts should be accompanied with the "Submission form", accurately filled in. Submission forms can be also found in every issue of the Journal. In case the results have been published as an early report elsewhere, this must be stated and the copies of any previous publications must also be sent.
A number to be used in further correspondence will be assigned to all papers submitted. Articles sent to the authors for corrections should be sent back in less than six months; further delay requires that they are to be re-submitted and assigned a new number.
On line Manuscript Submission Process
This facilitates the reviewing and Editorial process of manuscripts. Organization of the manuscript and instructions for authors are the same as describe to Instructions. Manuscript can be submitted on line via e-mail to: Prof. John Meletis, Editor-in-Chief, Journal Archives of Hellenic Medicine, e-mail: firstname.lastname@example.org or to Athens Medical Society, e-mail: email@example.com
Please send the whole document transforming this as a *.doc file before submission. The supported extensions, fonts and other formats are the follows:
Supported formats: *.doc (MS Office for Windows)
Supported fonts: Arial, Times, Helvetica, Times New Romans and Courier
Supported images: JPEG (*.jpg, *.jpeg, *.jpe), CompuServe GIF (*.gif), TIFF (*.tif, *.tiff), BMP (*.bmp), Photoshop (*.psd, *pdd).
Typing Style Specifications
All manuscripts must be typed double-spaced on one side only of 21×29.7 cm paper. Margins should be at least 2.5 cm. The following items should begin a new page: title page, abstract, text, acknowledgments, Greek abstract, references, tables, figures, figure titles and footnotes. All pages must be numbered on the right upper corner. Title page is considered as page 1.
- Title page. It includes:
i. The title of the article. It should not contain more than 15 words. No abbreviations are allowed in the title, except for the internationally accepted symbols.
ii. Authors' names (surnames and initials).
iii. Location of work/institutional affiliation. If more than one, indices must be used to denote affiliation of each author.
iv. 2–5 key words.
v. Address and telephone number of the corresponding author.
vi. Short title (up to 40 letters).
vii. Any support for the completion of the study.
- Abstracts in English and in Greek. 250–400 words should accompany the reviews and the research articles. Authors of research articles must include in the abstract the following information, under headings indicated: OBJECTIVE-questions addressed by the study; METHOD-design of the study, patients, etc.; RESULTS-key findings; and CONCLUSIONS-including potential applications and research needs. The abstracts of all the other types of articles should be unstructured. Brief articles must be accompanied by abstracts 100–200 words in Greek. In case the authors cannot provide a Greek abstract themselves, this will be done by the Editorial Board. Spell out all abbreviations the first time they appear in the abstract.
- Text. Reviews and educational articles should contain chapters designated with arabic numbering. Subchapters' numbers should contain the number of the chapter or subchapter in which they belong (e.g. 1.1., 1.2., or 1.1.1., 1.2.1., 1.2.2., etc.). A table of contents should precede, in a separate page, all educational articles.
Research articles usuall include: (a) Introduction, (b) Material and methods, (c) Results, and (d) Discussion. Case reports contain: (a) Introduction, (b) Description of the case(s), and (c) Comments. Brief reports contain: (a) Introduction, (b) Material and methods, and (c) Results and discussion.
All abbreviations should be spelled out the first time they appear in the text, even if this has been done in the abstract. Internationally accepted symbols and abbreviations need not be spelled out (e.g. IgG, C3).
When research involves human subjects, it must be stated that the research was in keeping with the Declaration of Helsinki (1975). Generic names of drugs should be used.
- Acknowledgments are allowed only of individuals substantially involved with the completion of the work or the composition of the article.
- References follow the Vancouver style and are numbered and listed by their order of appearance in the text. When authors' names are cited in the text, only surnames are to appear. If the authors are up to two, both names should appear with the word "and" between them; if they are more than two, only the name of the first appears followed by "et al". The reference list should include in the following order: (a) authors' surnames and initials (no periods after the initials) when the authors are up to six. Do not use "and" before the last author's name. If the authors are more than six, only the six first should appear, followed be "et al"; (b) title; (c) abbreviation of the journal name as it appears in the Index Medicus (do not use periods); its full name should be used if the journal is not indexed there; (d) publication year; (e) issue or supplement number; (f) pagination. For example, Rapaport J, Antam M, Charmostiz C, Brooks JG. Defective high density lipoprotein composition in patients on chronic hemodialysis. N Engl J Med 1978, 229:1326–1331. When an article is anonymous, then the word "Anonymous" should appear at the place of the author's names.
References of Conference Abstracts should include after the title of the abstract the abbreviated name of the conference, where it took place (city), year (not exact date), and the page in the book of abstracts or the number of the abstract (i.e. "Book of Abstracts p. 23" or "Abstract R245").
Book references should include in the following order: the name of the writer, the title of the book, the number of the edition (if more than one), the publisher, the place of publication, the year of publication and the reference page numbers. For example, Nunn JF. Applied physiology. 2nd ed. McGraw Hill, New York, 1977:50–65. Book chapter references should also include after the title of the chapter, the name(s) of the editor(s) and the title of the book. For example, Massy SG, Klein KL. Effect of bile duct ligation on renal function. In: Epstein M (ed) The kidney in liver disease. Elsevier, New York, 1978:58–82.
Unpublished manuscripts and personal communications should not appear in the reference list, but can appear in parentheses following the appropriate text citation (e.g. "Rapaport et al, unpublished results" or "Ormerond, personal communication"). Manuscripts that are "in press" may appear in the reference list; in that case the words "in press" follow the name of the journal. Copies of articles in press should be sent together with the paper submitted for evaluation.
- Figures. Photographs, diagrams, schemes, etc. are referred in the text as figures and are numbered by consequent arabic numbers. Its number and the name of the first author should appear, on a self-adhesive label, on the back of every figure submitted. The quality of the figures should permit photographic reproduction. The figures' dimension are required to be such that photographic reductions are avoided. Figure titles and footnotes should be short and should be typed and sent together, on a separate page. If a photograph of a recognizable patient is used, a permission statement is required.
- Tables. Only essential tables should be sent. Results included in tables should not appear in the text or figures. The tables should be cited in the text and numbers by consequent arabic numbers. Each table should be typed double-spaced on a separate sheet and each requires a title that appears at the top. No table should exceed one page. No vertical lines should be used; horizontal lines should be kept to a minimum. Each column should bear an explanatory label. Abbreviations should be avoided; explanations can appear under the table.
Galley proofs will be sent once to the authors for correction. No major changes are allowed at this stage. Material submitted to the Journal and accepted for publication will not be returned to the authors.
Reprints should be ordered directly to the publisher. No reprints are furnished gratis.